Phone: 336-8734 • Fax: 336-8778 • Print.Shop@...
PRINT WEBDESK OVERVIEW
Please click the link on the left to access the Print Shop web submission process.
- You can still submit hardcopies of materials to be printed.
- If you have digital files, PDF is the only file format now accepted. If you have a Microsoft Office file (Word / Publisher / Excel / Powerpoint), please save a PDF copy of your original document from within Microsoft Office by selecting File>Save As>Save as type>PDF.
- If you have a graphic file (jpg, gif, tiff, etc.), open a blank Publisher document, select Insert>Picture (or open a blank Google Doc, select Insert>Image), locate your graphic file and insert. Then size and position it, save the Publisher document (or Google Doc) and save a PDF copy.
- Before uploading, please review your PDF page by page using Adobe Acrobat Reader (found on your desktop) to make sure everything saved correctly from your Microsoft Office file. Please note that Google Docs (Web Doc) do not need to be converted to PDF.
Print WebDesk is the current method of submitting copy and print requests. Whether you submit digital or hardcopy requests that are chargeable or nonchargeable, Print Webdesk will provide a single portal for all requests.
HOW TO GET STARTED
Select the registration link on the left side. In the appropriate fields, please provide the following information:
- Full Name
- School or Site
- Position at Site
- District Four Digit Phone Extension (District site phone number if no extension)
- District Gmail Account
- Special Instructions in case you need to communicate a message
Once your registration is processed, you will receive an email with your registration information. After registering, please review all the information shown below.
Please do not mix document sizes. Submit only 1 page documents together, 2 page documents together, and 3+ page documents together. All documents in your order must share the same print specs (i.e. quantity, paper color, 1 or 2 sided, 3-hole punch, stapling, etc.). Three document sizes require three separate copy requests unless all attachments will be treated as a single stapled or collated project. Please note that each attachment is considered a separate project unless you specify in Special Instructions "Treat attachments as a single project."
Please see lmportant Note above. Before starting your submission, gather your materials together by document size and print specs. Under Quick Copy, select the option labeled "Hardcopy". Remember to count how many pages you have in your order. Enter this number in "# of Originals." Please keep your submissions to manageable sizes. Do not pack an entire semester's or year's worth of printing into a single order. Break the material down into smaller more manageable orders with different deadlines. After entering your project's specs, print a "Job Ticket" and send it with your hardcopies.
SUBMITTING PDF DOCS
Limit 10 files per order. Please see Important Note above. The PDF Doc option is for uploading PDFs to your order only. PDFs stored on your Google Drive or on the Wonders website should be downloaded to your computer so you can attach them to your job ticket. Microsoft Office files must be saved as a PDF before uploading (File>Save As>Save as Type>PDF). Please remember to enter the number of pages you plan on printing from your PDF.
SUBMITTING WEB DOCS
Limit 10 files per order. Please see Important Note above. The Web Doc option is for Google and general website documents only. Do not use this option for PDFs stored on your Google Drive or the Wonders website. You should download your PDFs to your computer so you can attach them to your job ticket. GOOGLE DOC: In Special Instructions, type "1 Google Doc" or "2 Google Docs" or "3 Google Docs", etc (up to 10 docs), finish your order and note the job ticket number. Create a new browser tab, locate your Google Doc(s) and then share your file(s) with Printshop.Orders and enter the job ticket number in "Add a Note" section below the share field. WEBSITES: In Special Instructions, paste the link. Before submitting, have your site approved by the Technology Department.
NEW ORDER > QUICK COPY
This category has been streamlined for efficiency and should be sufficient for most submissions. Begin your submission by selecting the appropriate document type - PDF (including Wonders website resources), Web (Google docs or general websites), or Hardcopy. Each option is preset for white 8.5x11 (black ink) projects. You can also choose color paper, stapling, three hole punch, and cutting. See above for additional information on submitting different document types.
NEW ORDER > PRINT COPY
This category has the full array of offerings for black copies including more paper choices and sizes (legal and tabloid), booklets (and newsletters), comb binding, and NCR forms. You can also submit color copies, large format posters, business cards, envelopes, pads, permit stickers, postcards and tickets. Please note most of these services are chargeable. See above for additional information on submitting different document types.
NEW ORDER > STORE
This option is not available to teachers. Office staff in schools and program sites as well as individual HOCHS department staff can order cartons of white 8.5x11 paper and district forms. Orders for paper must use the appropriate code in order to purchase paper. Orders for district forms must use the designated code 00-001-001-001-001-139802. If this code is not listed in your pull down menu, please email the Print Shop so the designated code can be assigned to your profile. Minimum order for paper is 1 carton (10 reams/5000 sheets). Please remember keep orders for paper and orders for district forms separate. You must submit two orders - one for paper and one for district forms.
After gathering your materials together by document size and print specs, teachers should select the appropriate option under "Quick Copy" or if necessary under "Print Copy." Once you finish the job ticket and reach the final step, under "Account" please select 00-000-000-000-000-139802 to finish the submission process. If you know the request will be chargeable, see "Chargeable Requests" for more information on how to proceed.
Staff members (Office, Media, Activities, and Department) submitting chargeable requests will need to select the appropriate chargeable 398 print code (ex. 00-E-000-000-000-398-000) in the final step under "Account" to submit their request. If your site's print code or student activity account number is not listed, please contact the Print Shop to have it added. If you are not already preapproved, your request will then be sent your site's designated approver. Once approved the request will be processed.
Teachers submitting chargeable requests must enter a chargeable 398 print code (ex. 00-E-000-000-000-398-000) in the Additional Billing Info area in the final step. Check with your site's office for the correct print code. If you have a code assigned to you and will be submitting chargeable requests often, please contact the Print Shop so we can add your site's print code or student activity account to your profile. If you would like an estimate, please note this in "Special Instructions" in your order and click "Save as Quote" in the final step. The Print Shop will review your order and provide an estimate. If you are not already preapproved, the Print Shop will email your order to your site's designated approver. Once approved your request will be processed.
Chargeable examples include (but not limited to) the following: parent letters/communications, permission slips, field trip materials (ex. Duluth Zoo, Great Lakes Aquarium, Wolf Ridge, River Quest, Tomato Man, Young Authors), school/student organization/community fundraisers, school/student planners, school yearbooks, anthologies of student work (ex. stories, artwork, poetry, cookbooks), student sport/club/organization flyers, forms, posters, programs, and tickets. Chargeable requests also include materials that involve color printing, padding, or comb binding as well as items printed on cardstock, NCR, certain color stocks, or as large format.