Employee COVID-19 Resources

This site is designed to be a source of information for employees regarding Coronavirus/COVID-19. Please note that this information is subject to change based on guidance from MDE, MDH, CDC, and other public health agencies.

COVID Reporting

Employees who:

  • are experiencing symptoms consistent with COVID-19,
  • have tested positive for COVID-19 or
  • have been ordered to quarantine or isolate by the Minnesota Department of Health, another authorized agency, or their physician

must notify Crystal Diehl, Licensed School Nurse & COVID Coordinator, by completing the COVID Reporting Form (preferred), e-mailing reportcovid@isd709.org, or by calling (218) 336-8731. Should principals, program managers, or other district staff be advised of a positive case, they are directed to report via the above methods and take no other action. All staff must maintain confidentiality and refrain from discussing personal health information with others; the COVID Coodinator manages all communication and notifications to ensure compliance with HIPAA/FERPA data privacy laws. Please see the COVID Reporting Tree for details on the communication process, following the MN Department of Health Guidance.

Saliva Testing

In accordance with the updated Safe Learning Plan, the District will offer COVID-19 saliva testing on a bi-weekly basis for all staff interacting with students in-person.  This includes teachers, paraprofessionals, administrators, support staff, nutrition staff, bus drivers those working in-person in early childhood, child care or school-age care programs and others. 

Helpful Hints

  • Employees should hydrate well the morning of the test; this can assist in sample collection
  • Employees should refrain from eating, drinking, smoking, or chewing gum 30 minutes prior to the test
  • A Vault account is required for testing
    • It is highly recommended to create an account here prior to the first testing event 
    • Click here for a tutorial 
  • Employees should bring a smart phone or chromebook for testing, if able.
    • A limited number of resources will be available for those who do not have a device. 

Note: Those who have tested positive for COVID-19 in the 90 days prior to the testing date should not test. You may still test positive from your previous COVID-19 infection.

Guidelines for Working During COVID-19 (2020/2021)

This guide is intended to serve as a resource for staff regarding COVID-19 practices, policies, procedures, etc. Please keep in mind that this information contained herein is rapidly evolving; employees are encouraged to visit the sites directly for the most up-to-date information from the Governor, the Centers for Disease Control (CDC), the Minnesota Department of Health (MDH) and the Minnesota Department of Education (MDE). Included in this guide is information regarding prevention, exposure, working during the pandemic, time off and leave options, absence recording, and mental health resources.


Follow the appropriate path if a child, student, or staff person is experiencing the following symptoms consistent with COVID-19.

MDH COVID-19 Attendance Guide for Parents & Families
Staying home when you are sick is one of our best ways to fight COVID-19. Keeping sick children and children who are exposed to COVID-19 away from others helps stop the spread of the virus to other children, staff, and the surrounding community. Parents and guardians can use this guide to understand when their child can attend school, youth programs, and child care during COVID-19.

Face masks are required in school and on buses. 
Per the Governor’s Executive Order, and Duluth Public Schools policy all students older than 5 years of age and staff are required to wear cloth face coverings, (unless medically exempt) in buildings and on school buses. Only students and staff with documented medical conditions and/or students with IEP team determined cognitive or behavioral health concerns will be allowed to not wear a mask. Staff is strongly encouraged to wear face coverings and face shields together. 

From the MN Department of Health, Mental Health Support
The COVID-19 pandemic is causing a tremendous amount of stress, fear and anxiety for many people. It’s important that Minnesotans have access to the mental health care resources they need to stay well during this challenging time. State agencies are working together to ensure these services are available, and they are also connecting people with private organizations that can provide support. This includes telemedicine resources (which replace clinic visits) and other well-being supports to help families and individuals cope.

COVID Safety Tips for Individuals & Families
Helpful tips from the Minnesota Department of Health for athletic activities & sports, social gatherings, dining at restaurants, shopping, outdoor activities and more.

Please feel free to contact your carrier (BCBS, Health Partners or PreferredOne) directly with coverage questions by calling the number on the back of your ID cards.


This site provides information using PDF, visit this link to download the Adobe Acrobat Reader DC software.